Office Assistant

POSITION SUMMARY

The Office Assistant is a confidential class position, responsible for a wide range of duties that support the work of the Financial Supervisor. These responsibilities include maintaining accounts receivable, ensuring employee timecards are received and approved in time for payroll, answering general questions from District employees regarding human resource, payroll, and finance policies, processing personnel action forms, facilitating the hiring and onboarding of new employees, and maintaining the District’s records. The Office Assistant will back up the Administrative Assistant as needed. The Office Assistant must demonstrate good judgment, meet deadlines, and be able to handle confrontational or stressful situations, and work effectively with other employees, the public, government employees, and vendors. The Office Assistant fosters an overall positive atmosphere within the District.

ESSENTIAL FUNCTIONS*

– Support Financial Supervisor by maintaining accounts payable and receivable, printing checks, issuing statements and invoices, and recording payments, deposits, and inter-fund transfers.

ADDITIONAL DUTIES & RESPONSIBILITIES

– Receive and distribute mail.

– Back up the Administrative Assistant as needed.

– Assist with inputting assigned shifts into the District’s information systems as needed.

– Assist Financial Supervisor in implementing employee wellness and recognition programs.

– Make travel arrangements for Financial Supervisor and other members of the management team, as directed by the Financial Supervisor.

– Respond to research requests from District management team. Search and review records to retrieve information and files.

– Perform general office and secretarial duties as needed.

– Other tasks as assigned by the Financial Supervisor.

Job Type: Full-time

Pay: $14.16 – $21.54 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday

Work Location:

  • One location

Typical start time:

  • 8AM

Typical end time:

  • 5PM

Ergonomic Workspace:

  • Yes

This Job Is Ideal for Someone Who Is:

  • Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
  • Detail-oriented — would rather focus on the details of work than the bigger picture
  • Innovative — prefers working in unconventional ways or on tasks that require creativity
  • High stress tolerance — thrives in a high-pressure environment

This Job Is:

  • A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
  • Open to applicants who do not have a college diploma

Company’s website:

  • www.nworegontransit.org

Company’s Facebook page:

  • Tillamook County Transportation District/The Wave

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible

Work Remotely:

  • No

COVID-19 Precaution(s):

  • Remote interview process
  • Personal protective equipment provided or required
  • Temperature screenings
  • Social distancing guidelines in place
  • Virtual meetings
  • Sanitizing, disinfecting, or cleaning procedures in place

This position is open until filled.

Download and complete the Employment Application and Authorization to Release Information. Mail, fax or e-mail completed applications to:

Tillamook County Transportation District

Attn: Office Assistant

3600 Third St., Suite A

Tillamook, OR 97141

Fax 503-815-2834

e-mail: [email protected]

Online Application: Application and Authorization to Release 7.08.2019Version